Team Fees

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Question for WPride or anyone else that can provide supporting documentation:

- Can tax deductible donations be made by a third party (e.g. employer, friend, grandparents) towards a specific player's fees?

 

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I am going to add another question:

In today's economic climate is it really important to be a 501c3 or are you better off just being incorporated as a state non-profit and a federal coop.?

 

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The VE Warren team fees were $500 for returning players and $575 for new ones last year. We are keeping them the same this year. That got the girls Fall Ball, a Fall Tournament, access to speed and conditioning classes in November and December, batting practices once a week and several indoor fielding practices January through mid-March, an indoor spring league, 11 spring/summer tournaments, a personalized travel bag, a personalized back sack, personalized bat bag, catchers got personalized catchers bags, helmet, 4 jersey tops, 2 pants, 3 belts, 3 pairs of socks, hoodies, team practice shirts, visors if you wanted one, a trip to a Racers game, and who knows what else. We don't skimp either we buy high quality equipment and jerseys.

 

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Go to this link, if the answers are not there for you, you can ask them your own question.

http://en.allexperts.com/q/Nonprofit-Law-2266/

 

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Be careful with the NATR and the Texas Hold'em going to individual accounts. The state and local gambling laws can cut you off at the knees. PM me and I'll be happy to share with you how we navigated the rules with our Texas Hold'em and Reverse raffles.

 

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Be careful with the NATR and the Texas Hold'em going to individual accounts. The state and local gambling laws can cut you off at the knees. PM me and I'll be happy to share with you how we navigated the rules with our Texas Hold'em and Reverse raffles.

This was always a great fundraiser for us but make sure you know the laws.

 

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The VE Warren team fees were $500 for returning players and $575 for new ones last year. We are keeping them the same this year. That got the girls Fall Ball, a Fall Tournament, access to speed and conditioning classes in November and December, batting practices once a week and several indoor fielding practices January through mid-March, an indoor spring league, 11 spring/summer tournaments, a personalized travel bag, a personalized back sack, personalized bat bag, catchers got personalized catchers bags, helmet, 4 jersey tops, 2 pants, 3 belts, 3 pairs of socks, hoodies, team practice shirts, visors if you wanted one, a trip to a Racers game, and who knows what else. We don't skimp either we buy high quality equipment and jerseys.

Sorry for jumping in late on this tread but I have a hard time with the numbers that you posted for your cost. You stated that you played 12 tournaments with the one that you play in the fall plus Fall Ball and indoor spring league. Lets use simple math 7 returning players at 500= 3500 5 new players at 575=2875. Twelve players total $6375. All the tournaments we played in last year were between 440.00 & 600 so lets use 450 as an average low but lets use it anyway. That total is $5400. Then lets say you play 10 fall ball games and 8 Spring league games and just pay for the umpire cost at $35.00 a game that would be $630.00 so just for game play your total cost is $6030. That leaves a total of 345.00 to buy and pay for everything else. Indoor fees, 48 jersey tops, 24 pants, 36 belts, 36 pairs of socks, 12 hoodies, 12 practice shirts, 12 back sacks, 12 travel bags, 12 bat bag, 12 helmets, 2 catchers bags do i need to go on with everything else that it takes to run your team. You need to give us all your secrets on how you do it. I'll even pay for it.

 

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My dd's new team posts costs and breakdown of costs. It is not cheap, 750 without fundraising, indoor facility with uniforms and at least one showcase. We will see how it goes.....My dd has played for a higher cost team and was to play for a cheaper team this year before injury. I went and watched a tourney, dont want to anger anyone, but, trust me from experience, I would not recommend cheap cost ball if your dd is a good player.

 

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The VE Warren team fees were $500 for returning players and $575 for new ones last year. We are keeping them the same this year. That got the girls Fall Ball, a Fall Tournament, access to speed and conditioning classes in November and December, batting practices once a week and several indoor fielding practices January through mid-March, an indoor spring league, 11 spring/summer tournaments, a personalized travel bag, a personalized back sack, personalized bat bag, catchers got personalized catchers bags, helmet, 4 jersey tops, 2 pants, 3 belts, 3 pairs of socks, hoodies, team practice shirts, visors if you wanted one, a trip to a Racers game, and who knows what else. We don't skimp either we buy high quality equipment and jerseys.

How much fundraising has to be done?

 

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I'm sure a fair share

 

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I think the best fundraiser is the restaurant one. Here teams can make a deal with the restuarant for 10% percent of the revenue of people they bring in from say 12 Noon to 5 pm.

Nice fundraiser in the winter and people can get together, families, relatives, friends and the girls.

Just my opinion.

fundraisers are fine for 12u and below, but when your dd's get into HS they're usually running a fundraiser for the HS team from Dec thru Feb. Tournament team fundraisers are pointless and annoying during this time. Not likely that you're gonna have much of a support group left if you're asking them for $20 for a steak fry ticket and $10 for a tv raffle ticket for the HS team then come back a week later and ask the same for your summer tourney team.

 

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I remember the good old days when raffle tickets were a buck.

 

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One of our two organization fund raisers is a 20 dollar ticket for a chance to win 4 season tickets and a parking pass to all home games including preseason for the Steelers. Everybody wants a chance on them and we have no problem selling the 1000 tickets for that chance.

 

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One of our two organization fund raisers is a 20 dollar ticket for a chance to win 4 season tickets and a parking pass to all home games including preseason for the Steelers.

Who would want to see those guys?

 

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I see you forgot Player Insurance; Coaches Insurance; ASA Ace Certification fee; Sanction fees for ASA, NSA, and others; can save by dropping matching bags, practice shirts, and hoodies but then you have to add in most organizations pay for hotel rooms for coaches that do not have a child playing on the team to help off set their cost. Oh, and if you go to Nationals you add that expense to your budget, and you must have your coaches in matching shirts so now you have typically 3 coaches with 2 shirts each. . . Now the kicker is your top organizations work all winter long and there is a cost to utilize the facilities for the winter which you can add $300 per player minimum.

Sorry for jumping in late on this tread but I have a hard time with the numbers that you posted for your cost. You stated that you played 12 tournaments with the one that you play in the fall plus Fall Ball and indoor spring league. Lets use simple math 7 returning players at 500= 3500 5 new players at 575=2875. Twelve players total $6375. All the tournaments we played in last year were between 440.00 & 600 so lets use 450 as an average low but lets use it anyway. That total is $5400. Then lets say you play 10 fall ball games and 8 Spring league games and just pay for the umpire cost at $35.00 a game that would be $630.00 so just for game play your total cost is $6030. That leaves a total of 345.00 to buy and pay for everything else. Indoor fees, 48 jersey tops, 24 pants, 36 belts, 36 pairs of socks, 12 hoodies, 12 practice shirts, 12 back sacks, 12 travel bags, 12 bat bag, 12 helmets, 2 catchers bags do i need to go on with everything else that it takes to run your team. You need to give us all your secrets on how you do it. I'll even pay for it.

 

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We do it very simply. Fixed vs varialble costs. We have two seasons - spring/summer and fall. All we do is take all the fixed costs and divide that by the number of players on the team. Then that number is divided by 5 months (Jan - May and Sept - Dec) and that is the monthly fee the parents owe.

We do two poker tournaments and 2 cookie dough sales - one each for each season to handle the variable costs. Those are done at the beginning of the seasons. Each family is responsible for a certain amount of fundraising dollars or they write a check to make up the difference. It is pretty easy and everyone knows where they stand when they are asked to join the team.

 

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We do it very simply. Fixed vs varialble costs. We have two seasons - spring/summer and fall. All we do is take all the fixed costs and divide that by the number of players on the team. Then that number is divided by 5 months (Jan - May and Sept - Dec) and that is the monthly fee the parents owe.

We do two poker tournaments and 2 cookie dough sales - one each for each season to handle the variable costs. Those are done at the beginning of the seasons. Each family is responsible for a certain amount of fundraising dollars or they write a check to make up the difference. It is pretty easy and everyone knows where they stand when they are asked to join the team.

What are your definitions of fixed and variable costs? Are 'fixed' costs all the ones planned when you budgeted the season? What are some examples of your 'variable' costs?

 

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SoCal Dad

Example of fixed - all the things you MUST have to play events:
* Association registrations, tourney entry fees, insurance, field rental, balls, scorebooks, firstaid kits, coaches certifications, coaches uniforms, etc

Examples of Variable - I define these as things that you should have, but you can certainly play without them.
* Coaches/trainers fees, coaches travel expenses, website, videos, recruiting materials, training aids, team giveaways, scoring programs, team camp, 501c3 costs, EOS team party, etc

I know I missed things - but I am not at my system that has our budget on it.

 

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SoCal Dad

Example of fixed - all the things you MUST have to play events:
* Association registrations, tourney entry fees, insurance, field rental, balls, scorebooks, firstaid kits, coaches certifications, coaches uniforms, etc

Examples of Variable - I define these as things that you should have, but you can certainly play without them.
* Coaches/trainers fees, coaches travel expenses, website, videos, recruiting materials, training aids, team giveaways, scoring programs, team camp, 501c3 costs, EOS team party, etc

I know I missed things - but I am not at my system that has our budget on it.

Thanks for clarifying. FWIW, I've used the terms Necessities vs Nice-to-haves when making similar categorizations.

 

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Who would want to see those guys?

Me!!!