"Travel Ball and Taxes" - food for thought

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This is a summary of an article in the commuity paper today. If you are a volunteer coach for a non-profit organization - this should apply to you. If there are any members that are CPAs or Tax experts - chime in if this applies to travel softball

If you did volunteer work for a charitable organization last year and you itemize deductions on your tax return, you may be able to count some of your expenses as charitable donations on your federal income tax return.

Unfortunately, you may not deduct the cost of your time, which often is the biggest contribution volunteers make.

This is true even if the organization would have had to pay someone else to do the same job.

As long as you weren't reimbursed for your car travel, you can deduct out-of-pocket expenses incurred in traveling to and from the place where you volunteer, or travel done on behalf of a charitable organization.

However, you may choose only one of two options: you may deduct the actual cost of gas and oil used in these activities; or, you may use the standard mileage rate of 14 cents a mile.


Parking fees and tolls are deductible. Just make sure you keep appropriate records so you can back up your deduction.

The costs of repairs, maintenance, tires, and insurance are not deductible, nor are registration fees or depreciation.

Did you roll up expenses from an overnight trip taken for a charitable organization? If the answer is yes - for example, if you traveled to a conference - you may be able to deduct your unreimbursed transportation costs and lodging and meal expenses. Just remember that you can't deduct the costs of personal entertainment or the costs of family members who accompanied you.

If you purchase materials such as paper, envelopes, ink cartridges and other supplies and use them for volunteer work for a qualified organization, you can deduct any unreimbursed expenses. The wisest course of action at tax time is to consult an expert.
 
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Thanks for covering this Johnnies. I am getting ready to do mine and just about forgot about all of my receipts from last summer. . .
 
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Only 14 cents a mile? the going rate is upwards of .43/ mile for work. If you are diligent you can be very creative in what you can deduct. But you need the backup for everything.
 
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Just keep in mind that this is a huge red flag for an audit. So make sure that you have receipts and don't get to creative or the IRS will get creative with you.
 
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We have been doing this for the last 8 years. our tax advisor said the same thing that is in johnnies post
 
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When I worked for a non-profit organization, we sent a letter to the volunteers thanking them for volunteering for the event and reminding them that they may qualify for travel and food expense deductions with their taxes. It was good proof that the person did volunteer, and it also served as a reminder to save receipts. Just remember that if you have a child benefiting from the activity, claiming a deduction could be a problem.

As far as the 14 cents per mile in comparison to the larger number reimbursed by business, the number is higher with business, but it does not mean that an employer must pay the higher amount. All the IRS is saying is that any mileage reimbursed at a higher rate is considered taxable income to an employee. If the going rate is 43 cents per mile, you can reimburse at 50 cents per mile, but you must tax the employee on the additional 7 cents per mile.
 
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Does anyone know how it would work if a coach receives a stipen? We give our non-parent head coaches a $100/ tournament stipen to cover their exspenses. I know it doesn't sound like much, but we typically only do two overnighter weekends per season, so it comes very close to covering the actual seasons expenses.

I have never thought about using these expenses as tax deductions. If I could get some clarification from someone in the know, I would like to pass this info on to our coaches.
 
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You have to keep very accurate written logs , that is one thing I do know from having my own side business.
 
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If you're unlucky enough to get audited and cannot produce a written log of mileage prepare for a body cavity search. LoL

The first line of defense is having a written log, nothing else will satisfy them. If you do not produce starting and stopping mileage for each trip you're in the jackpot. I went through this with deducting my mileage to and from school. My tax guy warned me about it and he was correct.

My log book was a month out of date (same mileage every day to and from school) and they disallowed my mileage for that month.
 
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If you're unlucky enough to get audited and cannot produce a written log of mileage prepare for a body cavity search. LoL

That might be worth the pain of an audit. I will make sure that I eat a Crave Box of Sliders before the cavity search. And I will make sure the audit is held near an open flame. ;&
 
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I just google map the locations and use that as milage. actual milage may be larger do to stops during the trip but it gets most of it.
 
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