Question about IFA payouts.

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Beck, how old are they?

13-14 yr olds, two are new to Travel ball, others only have one or two years and some have never gotten a 1st place trophy yet. But they are going to fight for it this 09 season, you can bet on that!
I imagine there are many teams out there with new players.

 

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Sorry, cant edit to add,
Many new players on allot of travel ball teams are still dreaming of that 1st place trophy!

 

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Because you can't run a good tournament on $250 entry fee and teams are tired of winning trophies.

I am not so sure that teams are tired of winning anything. As mentioned above it is more about being recognized then about what the hardware is.

One the entry fee thingy that you mentioned I did a little math and I beg to differ with you on weather or not you would be able to give back to all the kids with lower entry fees. Useing your 14U tournament as an example here is the way that I see it.

20 teams at $350.00 = $7,000.00

1st Place Money: $1,500.00
2nd Place Money; $500.00

Total Prize Money: $2,000.00

$2,000.00 divided by 20 teams = $100.00 per team in reduced costs, or $250.00 for the event. Then just let the local vistors bureau provide the trophies and or t-shirts, uniforms etc.

 

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A 20 team tournament, 2 pool games and double elimination brackets play would have a total of 59 games. Entry Fee of $250.

INCOME
Fee Income: $5000

EXPENDITURES
Field rental: (variable. Some facilities charge per game, some per day, some not at all) 59 games x $10.00= $590
Sanction Fee: 20 teams x $8.00= $160
Umpire costs: (59x35x2) $4130
Porta-potties: 4 units with service, $250
1 pallet of field dry: 50 bags x $7.00= $350
Bags of chalk (1/2 bag per game) 30 x $5.00= $150
Total Expenditures (so far) $5630

Profit before concessions: -$630.

Just to break even, without buying concessions would be $281.50 per team.

How many people will run a business to break even?

(the numbers will of course change based on field rental and current market prices)

 

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Great post wvanalmsick. Remember these are usually fund raisers also to help out organizations.

 

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A 20 team tournament, 2 pool games and double elimination brackets play would have a total of 59 games. Entry Fee of $250.

INCOME
Fee Income: $5000

EXPENDITURES
Field rental: (variable. Some facilities charge per game, some per day, some not at all) 59 games x $10.00= $590
Sanction Fee: 20 teams x $8.00= $160
Umpire costs: (59x35x2) $4130
Porta-potties: 4 units with service, $250
1 pallet of field dry: 50 bags x $7.00= $350
Bags of chalk (1/2 bag per game) 30 x $5.00= $150
Total Expenditures (so far) $5630

Profit before concessions: -$630.

Just to break even, without buying concessions would be $281.50 per team.

How many people will run a business to break even?

(the numbers will of course change based on field rental and current market prices)

I think you're missing the point. Someone asked that the prize moneys being offered ($1500 to winner and $1000 to 2nd) be put toward lowering entry fees. Obviously, using your figures:

-$650
+$2500
$1850. profit before you start the tournament

The huge prize monies were not coming from entry fees but rather from outside sources, i.e. Chambers of Commerce, Travelers Bureau, etc.

 

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Edge, I am just putting some numbers out there for people to get a good idea of the costs of a tournament. I agree that if you can get donations of money, then by all means, lower the entry fee. Quakerman might be able to answer this, (by no means a dig on IFA, but Tim has actually dealt with this) how far in advance of a tournament can donations be guaranteed? What happens when the donations do not show up? Are the donations guaranteed by contract?

Most organizations that run tournaments will operate on funds that they will have from guaranteed sources. Then the risk is less. This could, in the future, possibly lead to a rebate for each team if an organization wanted to.

But, if an organization can scrounge around for $2000 in donations, why in the world would they want to put up with all of the hassles of running a tournament? I can see it for a sanction ran tournament (States, National).

 

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First off, people should understand that the people running some of the IFA events... are indeed running them for their organizations to make money for travel ball use. Each Convention and Visiotor Bureau area has a different thought process... some bid on the amount of teams staying overnight, etc... Some just take that chance and bid on the event. Clermont County is one to do that. These bureaus look to see if that certain weekend if any other things are going on in their county and if so.. they usually won't bid for the event.

Actually, Clermont County bidded for the UNiform Blowout event in September to be held in Goshen. I just took the bid money and applied it to the 14u Championships in June. That's my right to do so. So, if 6 teams show up for it.. it's gonna be some great prizes for a 6 team tournament...lol

As for the bids on National events, etc... I will use a lot of that bid money on the events themselves ( 10u and 14u Nationals). But some of that money I want to give to the TD's here in Ohio to prop up their prizes as well and hopefully save them on some prizes cost and then they can apply that savings to their organization for which they are holding the tournament to raise money for in the first place. I just like to help out my TD's as much as possible.

 

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First off, people should understand that the people running some of the IFA events... are indeed running them for their organizations to make money for travel ball use. Each Convention and Visiotor Bureau area has a different thought process... some bid on the amount of teams staying overnight, etc... Some just take that chance and bid on the event. Clermont County is one to do that. These bureaus look to see if that certain weekend if any other things are going on in their county and if so.. they usually won't bid for the event.

Actually, Clermont County bidded for the UNiform Blowout event in September to be held in Goshen. I just took the bid money and applied it to the 14u Championships in June. That's my right to do so. So, if 6 teams show up for it.. it's gonna be some great prizes for a 6 team tournament...lol

As for the bids on National events, etc... I will use a lot of that bid money on the events themselves ( 10u and 14u Nationals). But some of that money I want to give to the TD's here in Ohio to prop up their prizes as well and hopefully save them on some prizes cost and then they can apply that savings to their organization for which they are holding the tournament to raise money for in the first place. I just like to help out my TD's as much as possible.

Tim, You must be joking you took money dedicated by a county goverment for a certian tournament and are going to use it elsewhere.

 

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tprovconc I think that he will actually be useing it for a different tournament but one that is run in the same county. Going back to one of my original concerns if only six teams attend the tournament then the CVB can not be very satisfied with that. Not really great bang for the buck if you get my drift, especially if all six teams happen to be local teams and not one family spends an overnite. They may pony up the funds this time but good luck convincing them to do it again.

 

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All this talk about great prizes for teams has me a little uncomfortable. What ever happened to playing for pride, fun, and the love of the game.

 

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tprovconc remember it takes hard work and creativity to get 6 - 8 teams to attend your tournament. Especially when you run them on the same weekend that 17 other tournaments are being run across the state. You have to do something to draw these teams away from other tournaments because afterall, it is all about the girls.

 

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what no trophy? only the statisfaction of just playing well? what kind of league is this!!!! haha, i couldnt let that go without letting everyone know i was only foolin...i do see the older teams get cool stuff like bags, but they still dig their trophies....in the end you'll always have your memories and brag about when you sent your rival to the losers bracket....hmmm, where do trophies go when the girls get bigger? basement? trophy resale shop? as dog chew toys? some people prolly mount them like deer head in their living rooms. i still thnk its okay to like trophies and not like them, to each his own

 

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Remember: Convention and Visitors Bureaus ARE NOT county government in no way shape or form. They are a business like any other business and the money they receive is from motel taxes and businesses wanting them (CVB) to support them by getting events in town.

Actually, the CVB bidded on the Uniform Blowout for the opportunity to have it in their county. I did that and actually the money is mine to put in my pocket if I wished. I just thought it would be nice to give back to the girls and the best opportunity is at the 14u Region 10 Championships in Goshen. So the CVB go more bang for their buck.. in reality since they didn't bid on the 14u Championships. Actually, they loved the idea.. of course... 2 for the price of 1.....lol

 

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My understanding is from previous threads.... that the older girls like tournament shirts...not the ones being sold at the park... but a different type of "champions " shirt type of thing.

 

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Most CVB's are part of county gov. there board of directors are appointed by the county commissioners.

 

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Clermont is not.

 

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Chamber of Commerece might be... but not CVB's

 

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So your telling me the department in charge of collecting the bed taxes for the counties does not have to answer to the county commissioners. And that this CVB just gave you money to use as you please. I find that hard to believe.

 

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tprovconc, where did you read that the CVB is in charge of collecting the bed tax, Tim stated that they receive money from the bed tax and the business in the county They are not tax collectors.